Administrative Assistant

Austin, TX
Full Time
Audits and Review
Mid Level
JOB POSTING NO.: AUD-1044
JOB TITLE: Administrative Assistant
SALARY: $45,500 - $72,500/yr. plus benefits
POSTING DATE: 1/8/2025
CLOSING DATE: Until filled
HIRE DATE: To be determined
HOURS PER WEEK: 40
LOCATION: Austin, Texas (No satellite offices)
NO. OF OPENINGS: One
GENERAL DESCRIPTION:
Performs moderately complex to highly complex administrative support. This position functions as a receptionist and administrative assistant. Work requires contact with all levels of internal staff and external parties, which may include the Legislature, governmental agencies, and private organizations. Works under general to minimal supervision with moderate to extensive latitude for the use of initiative and independent judgment.

ESSENTIAL JOB FUNCTIONS:
  • Ensures full coverage of the telephone and front desk.
  • Serves as a main point of contact for guests, mailperson, and all deliveries.
  • Provides administrative support to department managers.
  • Maintains calendars for others by scheduling, monitoring, and communicating important events, meetings, and timeframes. Obtains or prepares and organizes appropriate meeting materials.
  • Composes, proofreads, and/or edits correspondence, reports, brochures, forms, and documents.
  • Coordinates and/or sets up meetings.
  • Develops, coordinates, and maintains record keeping and filing systems.
  • Receives, screens and routes external calls for information from the Legislature, agencies, citizens, and the media.
  • Enters, maintains, and tracks information in a variety of databases, records, forms, and files; retrieves and disseminates information.
  • Assists with special projects.
  • May compile data in preparing reports.
  • May coordinate travel arrangements for management.
  • Performs related work as assigned.
PREFERRED QUALIFICATIONS:
  • Two to five years of progressively responsible administrative support experience. Graduation from high school or equivalent. College education may be substituted for experience on a year-by-year basis.
KNOWLEDGE, SKILLS, & ABILITIES:
  • Ability to maintain a professional demeanor in all aspects of responsibilities.
  • Knowledge and skill in handling confidential and sensitive information.
  • Ability to produce high quality of work with attention to detail.
  • Skill in effectively making decisions and solving problems to effectively manage and prioritize multiple projects, while meeting deadlines.
  • Skill in using standard office equipment and computer software programs, including Word, PowerPoint, and Excel, as evidenced by formal course work, training, or previous work experience. (May be tested)
  • Skill in implementing new systems and procedures and in evaluating their effectiveness.
  • Skill in composing logical, clear, and concise correspondence using appropriate grammar, spelling, and punctuation.
  • Skill in conducting basic research, including gathering and assimilating information.
  • Skill in communicating effectively both orally and in writing.
  • Skill in establishing and maintaining effective working relationships.
The State Auditor’s Office is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or in the provision of services. Applicants should communicate requests for disability-related accommodations during the application process to our Human Resources Office.

 
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